Assistant Resident Director

Position Overview

The Assistant Resident Director (ARD) supervises the summer residential experience and staff for the Stanford Pre-Collegiate Studies (SPCS) programs and Stanford Online High School Summer @ Stanford (S@S) programs to assure a safe, enjoyable experience for all participants. Specifically, under the mentorship and supervision of the Associate Resident Director (Associate RD), the ARDs supervise the summer residential experience for the Stanford Summer Humanities Institute (SHI), the Stanford University Mathematics Camp (SUMaC), Stanford AI4ALL, Summer @ Stanford High School, or Summer @ Stanford Middle School.

Assistant Resident Directors (ARDs) are the senior-most staff member in program residences and supervise the Head Counselors, serving as visible role models and leaders. The ARD position is closely equivalent to a college or university Residence Hall Director. ARDs serve as a crucial contact for participants, parents, and other staff members, making themselves available to answer questions, resolve concerns, and supervise participants and staff with issues such as health, discipline, and all other aspects of participants’ residential life. ARDs will provide high level social-emotional support for students, in conjunction with the Associate Resident Director and peer ARD.

The Assistant Resident Director will participate in approximately nine days of onboarding prior to the arrival of participants which include, in-person and online training and administrative work.

Position Responsibilities

• Responsible for the safety, well-being, and supervision of up to 150 minors living in residence at one time within their assigned program.
• Directly supervise and manage the work of all residential staff within their designated program and hold them accountable for completing assigned duties’, provide on-going professional development and work closely with the Associate Resident Director to improve training, mediate and resolve staff issues.
• Resolve higher-level participant issues, including emergencies, and ensure all concerns are promptly addressed, offering support to staff and providing positive or constructive feedback during post-incident debrief.
• Support the well-being of participants by helping them physically navigate campus and off campus locations; complete community walks of multi-story buildings to conduct wellness checks and facility checks.
• Provide regular feedback about program participants to the Associate Resident Director and Resident Director and share any concerns that require intervention.
• Counsel residential staff in establishing restorative-focused community norms and ground rules; manage the enforcement of policies and documentation of violations to keep all participants and staff safe and ensure consistency in staff’s response.
• Respond to calls and text messages promptly at any time during the on-call shift, and address any incident or concern within fifteen minutes of notification.
• Ensure that all programs and activities are accessible and contribute to participant’s sense of belonging and safety. Lead and actively engage in programs to cultivate a sense of belonging and bring participants together.
• Serve as a role model by demonstrating positive behavior and community presence, attending program events, engaging participants in conversations throughout the day, and building positive relationships with the residential staff and participants.
• Attend weekend field trips and excursions with participants to ensure their safety and well-being; ensure activities are safe and accessible to all participants.
• Guide participants in educational initiatives centered around topics such as individual development, wellness, and community engagement; lead and participate in recreational and social activities.
• Manage the SPCS-Residential and S@S email inbox and review, approve or reject all participant check out requests; provide regular communication with parents and families as needed.
• Provide guidance and leadership implementation of major program events (i.e., Arrival Day, Commencement, Departure Day, etc.), leading the logistical preparation and execution of events.
• Ensure that participants and staff adhere to all applicable policies at all times, including the Administrative Guide Memo, program policies, the SPCS Code of Conduct, and the Protection of Minors policy.
• Transport participants and/or other staff to various locations within and outside of the Stanford University campus via program-rented automobiles or golf carts.
• Support the Associate Resident Director by assigning staff as needed to support logistical and programmatic duties. 
• Be a good steward of program resources, including ensuring that all supplies are properly stored and returned at the end of the program, and that the residence is consistently clean and well maintained.
• Ensure appropriate financial stewardship, budgeting, supply purchasing, and Purchasing Card use.
• Attend and if applicable, lead, house meetings, staff meetings, and lunch meetings as scheduled by the Resident Director.
• Manage administrative tasks, including but not limited to: responding to emails and Pronto messages, approving and modifying staff schedules, maintaining rosters, auditing keys, developing check in and check out sheets, purchasing, and other program and event logistics.

To be successful in this position, you will bring:

• A Bachelor’s degree.
• At least one summer or year of experience in Residence Life at the high school or college level; at least two years preferred, of Resident Assistant experience, or other residential leadership experience.
• Summer camp/program experience or experience working with students ages 12-17, preferably with Stanford Online High School, Stanford Pre-Collegiate Studies, or a similar program.
• Creative, team-oriented, and positive attitude, including an enthusiasm for working with high school students.
• Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive tasks with multiple deadlines and frequent interruptions. Including serving on call and responding to crisis situations throughout the day and night.
• Ability to supervise others, build teams, enforce policies, solve problems, make good decisions, delegate responsibilities, and mediate conflict.
• Excellent organizational, interpersonal, and written and verbal communication skills.
• Ability to complete a project and direct others with little direct supervision.
• Strong work ethic and acumen for patiently responding to potential crises, including physical and mental health.
• Experience with, and interest in, administrative responsibilities.
• The ability to occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, write by hand, lift/carry/push/pull objects that weigh up to 40 pounds; and rarely kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
• Must possess and maintain a valid U.S. driver’s license.
  • Physical Requirements: Ability to drive day and night.
  • Work Standards: When conducting University business, must comply with the California Vehicle Code and Stanford University driving requirements.

Notes

• The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
• Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
• Visa sponsorship is not available for this position.  All candidates must be eligible to work in the U.S.  International students are encouraged to consult with their International Student Office to ensure they have the appropriate Visa to work with another program and/or University before applying.
• All candidates must remain on campus during all work hours.
• All Stanford Pre-Collegiate Studies (SPCS) staff are expected to follow university guidelines as outlined in the Stanford Administrative Guide. Of significant note are the university’s Controlled Substances and Alcohol policy for all Stanford employees as well as the policy for youth-designated buildings. If applicable, adherence to all Stanford student policies and the Fundamental Standard.
• Please note that you will be subject to all health and safety policy requirements for Stanford employees.

Compensation

The Assistant Resident Director position is a temporary, full-time, residential position with substantial on-call duties averaging 60 hours per week for approximately 9 weeks. The compensation package includes on-site housing, meals, and a total salary of $18,500.00. This position is exempt and is therefore not subject to the overtime provision of the Fair Labor Standards Act. The salary will be paid semi-monthly, via payroll and is subject to taxes. Stanford Pre-Collegiate Studies and Stanford Online High School provides an on-call cell phone when staff are on duty, and a $25/month cell phone stipend (pro-rated) which will be paid via Stanford payroll. Stanford does not reimburse cell phone costs or provide cell phones to staff for use during programs outside of on-call shifts.